Accommodation
WARNING
We would like to make you aware of a situation that has been brought to our attention. There is a company, Exhibition Housing Management (EHM), who has been contacting attendees of upcoming events to assist with hotel reservations.
Please note that only GUARANT International, as the official Conference Secretariat, is authorized to offer hotel reservation services for the 7TH International Conference of the European Society for the History of Science.
In case you are contacted by any other companies/ unknown vendors by phone or emails, we urge all attendees not to sign anything or enter into any conversation with them or reply to any emails.
GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent for 7TH International Conference of the European Society for the History of Science (ESHS 2016) and will handle all related arrangements.
How to make a hotel reservation
To make a hotel reservation, it is necessary to fill in the Online Accommodation Form
Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.
Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.
All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Extras are to be paid directly at the hotel reception before departure.
Reservation confirmation
Standard Rates
A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.
A one-night deposit must be paid until August 24, 2016.
Non-Refundable Rates
Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail
In case you share the room with another conference participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the conference. Please include this request as a note in your accommodation form.
Cancellations, changes and refunds
Please inform GUARANT International about any amendments or cancellations in writing by e-mail 7eshs2016@guarant.cz or fax +420 284 001 448. Telephone amendments will not be accepted.
Date of delivery of your written cancellation to the Conference Secretariat will be considered as the date of cancellation.
Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the conference.
The Conference Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.
Cancellation conditions
Standard Rates
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Cancellation before and on August 24, 2016: |
Full refund (less 30 EUR handling fee) |
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Cancellation after August 24, 2016: |
one night cancellation fee |
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No show: |
one night cancellation fee |
Please note, that for shortening of your hotel reservation after check-in 100% of all cancelled room nights will be charged.
In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.
Change of the arrival date has to be announced to the Conference Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies.
Non-Refundable Rates
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No show: |
100% Cancellation fee |
No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.
Conference Secretariat will process all reservation requests by September 20, 2016 or at the registration desk on site.
Please note that for any refund we reserve the right to charge 30 EUR handling fee.
Methods of payment
Accommodation expenses must be paid in EUR by one of the following methods:
1. Credit card
For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.
2. Bank transfer
Please note that payments by bank transfer will only be accepted by September 1, 2016. After this date only payments by credit cards will be accepted by using the Online Payment System.